Now and again a chunk of expertise comes round which makes you surprise the way it hasn’t at all times existed. For me, I can barely think about a world the place you couldn’t have a face-to-face chat with anybody, anytime, wherever on the earth. However it wasn’t way back that this wasn’t a actuality. 

The identical may very well be stated for Hubdoc, which is to invoice funds, what the video name has been to communications. When you begin utilizing it, you’ll query why it hasn’t at all times been the way you handle your payments.

It’s no secret that invoice funds have historically been a gradual and painful expertise – a crucial evil for a lot of enterprise homeowners. Lots of people have discovered a solution to sort out invoice funds by way of trial and error, and would ultimately discover a course of that type of works. Form of. However relaxation assured – there’s a higher approach. Hubdoc utterly re-imagines your invoice cost course of. It’s a game-changer. 

What’s Hubdoc?

Hubdoc is an information seize answer that provides you and your shoppers the instruments it is advisable simply seize payments and receipts. As soon as paperwork have been seamlessly uploaded to Hubdoc, the important thing knowledge is extracted and synced to Xero as precisely coded transactions with the supply paperwork hooked up. Hubdoc transactions are mechanically matched to the corresponding transaction within the Xero financial institution feed, prepared for one-click reconciliation.

Maintain your shoppers’ money stream flowing

We’ve established that managing invoice funds has traditionally been labour intensive, however what does this really imply for shoppers? To place it merely, shoppers lack visibility of their money stream. It’s a relentless battle for enterprise homeowners to remain updated, leaving you because the follow at midnight in your shoppers’ monetary place. Solely 52% of UK small companies are money stream constructive, but it surely’s robust so that you can know in case your shoppers are on this group with out having a full, up-to-date image of their monetary state of affairs. In consequence, including worth as their trusted advisor can turn into troublesome.

That is the place Hubdoc could make issues a breeze. It really does the information entry heavy lifting for you by studying key info from payments and receipts and turning it into usable knowledge. It’s all about saving time and permitting your shoppers to focus extra consideration on the components of their enterprise they love whereas additionally liberating you as much as get on with extra value-added work to assist their enterprise develop.

Did I point out that it’s additionally included with Xero enterprise version plans at no further price?

Spend much less time chasing and extra time advising

Consider me once I say that I’ve “been there and carried out that” in terms of chasing shoppers for bill information. Hubdoc has opened my eyes to how a lot faster and seamless the method can really be. 

Listed below are three easy facets of Hubdoc that prevent time:

  1. Taking photographs of receipts by way of cellular gadgets – at midnight ages, earlier than Hubdoc, workers would are likely to pile up their receipts to the purpose that it’s nearly a full day’s work to manually course of them. However with Hubdoc, the subsequent time your workers takes a shopper out for a meal, you simply must remind them to take one further photograph past their necessary Instagram photoshoot of their meal…a photograph of the invoice. 
  2. Management entry ranges to knowledge with person roles set person roles in Hubdoc so workers can full duties like importing receipts with out permitting them entry to delicate knowledge and different options. Select from person roles like add solely, normal, or accountant/bookkeeper.
  3. Much less guide knowledge entry = much less human error – sounds easy, proper? I can’t inform you the variety of hours that I’ve spent attempting to match precise spend with what has been entered solely to search out that the trigger has been a easy human error. As an alternative, let Hubdoc care for this for you. Belief me, you gained’t remorse it.

Tips on how to get began with Hubdoc

My recommendation to practices is to have a transparent onboarding course of that may assist workers and shoppers use Hubdoc. We now have a variety of nice programs on Xero Central to assist with this for each practices and shoppers together with: 

To your follow:

Arrange Hubdoc to your follow – on-line course 

Automate knowledge entry with Hubdoc – 30 minute video

To your shoppers:

Arrange Hubdoc for what you are promoting – on-line course

Handle paperwork with Hubdoc – on-line course

In case you’re a Xero associate, you’re entitled to a free Hubdoc account to your follow for all times. To arrange a Hubdoc follow or shopper organisation, you should have a grasp admin or admin function in Xero HQ or My Xero Accomplice Version, otherwise you’ll must be the subscriber. To arrange Hubdoc, comply with these steps.

Taking it to the subsequent degree by way of Pay with Clever

When you’re all arrange on Hubdoc, it’s time to say goodbye to coping with batch cost recordsdata. Xero’s Pay with Clever integration helps you to pay and reconcile a number of payments by way of Xero with only a few clicks. It’s a brand new standardised solution to make invoice funds no matter your financial institution. Once more, it’s all about taking steps to present your self extra time to deal with the stuff that issues, and fewer time on the admin. 

Try our webinar, Simplifying invoice funds for what you are promoting, to search out out extra methods you possibly can streamline your processes.

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